*To participate in our market, you must read this agreement in it’s entirety and agree to the terms*

CONDITIONS OF PARTICIPATION - 2026 Holiday Market

The undersigned hereby agrees to the following conditions:  

• Accurately complete all information requested on this form. 

Booth Fee

• Booth spaces are approximately 8X8 and are $25. If you are needing larger space please contact us @ hpcohomegrownmarket@gmail.com, or message us on Facebook.

• Vendors are required to pay a $25 fee per booth space on or before  market date. Please pay via Venmo (scan bottom), cash or check (please mail check to PO Box 474, Harper, KS 67058). If using Venmo and asked to verify, the verification number is: 3059. Please type in the “memo” what you are paying for ie. November 2026 Market Booth Fee. Vendors paying in cash please reach out to us (at links above) to confirm payment.

Advertising

We capture photos and videos during the market to foster community interest and promote both the event and our participating vendors. By registering for the market, you consent to the occasional use of images featuring you or your business in our promotional posts. If you prefer not to be photographed or recorded, please provide a brief explanation in the notes section provided at the end of this application.

Attendance & Cancellations

As a vendor, you agree to be set up and ready to sell at 7:59AM on Market day.

We ask that you give us a 1 week notice if you are unable to attend so we can make sure we have accurate vendor maps. Vendors who sign up and “no show” may not be asked to participate in future events.

Taxes, Permits & Legal Compliance

The vendor is responsible for complying with all applicable federal, state, and local laws and regulations related to their business and participation in this event. This includes obtaining and maintaining any required sales tax registrations, business licenses, permits, and approvals; collecting and remitting applicable sales taxes; filing required tax returns; and paying all applicable business and income taxes.

The vendor agrees to provide accurate business and tax information requested by the event organizer for event administration and legal compliance.

You can find the event tax form at: CTE-50 Special Event Sales Tax Remittance Return and Instructions Rev. 3-18, however we will also send the form out to vendors prior to event.

Products & Vendor Operations

The vendor is responsible for the safety, quality, labeling, and legality of all products and services offered, as well as the safe operation of their booth, equipment, displays, and activities.

Vendors are responsible for their employees, assistants, merchandise, cash, supplies, and personal property.

Vendors agree to maintain a clean and safe booth space and comply with all event rules and instructions.

Liability & Indemnification

To the extent permitted by law, the vendor is responsible for claims, losses, damages, injuries, and expenses arising out of the vendor's products, activities, negligence, misconduct, or violation of this agreement.

To the extent caused by the vendor's acts or omissions, the vendor agrees to indemnify and hold harmless the event organizer, its officers, directors, employees, and authorized representatives from third-party claims, damages, and reasonable legal expenses arising from the vendor's participation in the event. This obligation does not extend to the extent a claim results from the negligence or wrongful conduct of a party seeking indemnification, where prohibited by law.

Insurance

The vendor understands that they are responsible for maintaining any insurance required for their business and activities.

Property

Vendors are responsible for securing their own merchandise, equipment, and personal belongings. HPCO HEART is not responsible for theft or loss of merchandise.